The Portland Symphony Orchestra serves our community by enriching lives through music.
Duties: The Events & Development Assistant will be responsible for the coordination of Development Office needs including scheduling donor meetings for the Executive Director and Director of Development; managing logistics for patron engagement events; working as a team player with the Development staff to accomplish the Symphony’s financial goals.
The Events & Development Assistant will also be responsible for the Portland Symphony Orchestra’s Wine Dinner & Auction coordination efforts, including solicitation of auction items and working with the Wine Dinner committee and other event volunteers. This person will also coordinate needs for Conductor’s Circle events, private salon events, Music Lovers’ Luncheons, Symphony & Spirits, and Legacy Society events
The Events & Development Assistant will work closely with Symphony leadership, including members of the Board of Trustees. This person will handle administrative tasks for the coordination of PSO Board meetings and donor events. Working in conjunction with the Executive Director and Director of Development, the Administrative Assistant is the primary liaison to the Board of Trustees, assisting with preparation of Board materials, meetings, correspondence, administrative filing, scheduling, and hospitality. This position is also responsible for the day-to-day smooth operations of the administrative offices, serving as the office receptionist and maintaining office supplies. Other special projects and duties as necessary may be assigned.
This position will report to the Director of Development.
Qualities: A high degree of ownership and flexibility is required for this position, as it demands a highly motivated person who can multi-task efficiently in a fast-paced office; be responsive to meeting deadlines; be a team player on the staff; and can communicate effectively in-person, on the phone, or in email correspondence. This position requires a person who has past experience working in a development office, managing special events, and connecting with donors. It also requires a consistent presence at the Symphony’s office, concerts, and donor events.
An ideal candidate has a desire to grow in a development office, has the ability to maintain a sense of humor under pressure, and is eager to assist in the Symphony’s fundraising efforts.
Microsoft Office is required. Raiser’s Edge or Tessitura knowledge is recommended.
To apply, please send resume and cover letter to Leah Robertson, Director of Development at: firstname.lastname@example.org